We monitor the agendas, minutes, official decisions, and attachments of 300+ municipalities, 20+ welfare regions, and parish unions, which is also where strategies, budgets, and investment plans are decided. We also follow agency and government announcements and publications. The platform also holds every HILMA procurement notice and award decision, plus public purchase-invoice data from 2016 onwards. Our source network is constantly expanding.
About us
A Finnish team building salesintelligence.
Kokousvahti was born out of frustration: even the best people in public sector sales waste hours every week browsing meeting minutes instead of doing what they do best, selling. We also never want to see another public sector salesperson painfully filling in tens of rows of Excel reports by hand.
Vision
Empowering You with Sales Intelligence
We envision a world where public sector decision making is transparent, actionable, and timely for businesses. We build AI powered sales intelligence that gives teams an edge, securely, practically, and with trust.
Get in touchOur story
Our Journey of Insight & Impact
Minutes, decisions and other documentation are public information, but they are buried behind hundreds of pages and unclear headings. No one has time to read them all, let alone do it regularly for every one of Finland’s 300+ municipalities and wellbeing services counties.
That is why we built a comprehensive platform that finds upcoming procurements before Hilma and streamlines bid work with AI. Kokousvahti reads municipal and wellbeing services county documentation for you, identifies signals of upcoming procurements, and brings them to light before they are published on Hilma, so you have time to prepare first, not last. When the tender opens, Tender AI helps you assess it and prepare the bid attachments.
Our core values
Our core values guide how we build trusted public sector sales intelligence, with clarity, innovation, impact, and partnership.
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Clarity
We turn fragmented public information into clear, prioritised sales insights teams can act on with confidence.
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Innovation
We continuously push AI and monitoring forward so our customers stay one step ahead of formal tenders.
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Empowerment
We give sales and growth teams the means to act early, before an opportunity becomes a competitive bid.
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Partnership
Our success is built on close collaboration with customers and genuine Finnish support at every step.
Talk directly with the founders
Juho Ristimäki
CEO
Several years of experience across IT assignments and public sector sales.
Irtaza Hashmi
CTO
Years of experience building demanding AI systems, both LLM based and more traditional machine learning models.
FAQ
Frequently asked questions
Find answers to most common questions about Kokousvahti.
Still have questions? Contact us
Hundreds of pages of public sector documentation are published weekly from dozens of different sources. Manual monitoring takes several working hours per week, and yet relevant information can still be missed. Kokousvahti reads everything automatically and delivers to you only the items that are relevant to your business.
The service is especially suited for companies that sell services or products to the public sector, for example social and healthcare providers, construction consultants, IT companies, and other organisations dependent on public procurement.
Finding reports are published directly on the Kokousvahti platform on an agreed schedule, typically weekly or every two weeks. Every row is a concrete finding, not just a summary. On top of that, watches and procurement search profiles alert you to new matches every weekday morning, in the platform and by email.
A watch is a saved search. Save a keyword search, an AI search, or an AI Chat question as a watch, and Kokousvahti checks new documents every weekday morning and tells you about matches in the platform and, if you like, by email. You never have to rerun the same search.
No. Tender AI assesses whether a tender is worth bidding on, drafts responses from your organisation's references, experts, and documents with citations, and writes only to the fields it identifies as fillable in the bid template. The final check is an aid: your team approves the files and submits the bid. Missing evidence is never invented; it is shown as an open issue.
Yes. The service is configured per customer: we define together which regions, organisations, service categories, and procurement opportunities are relevant to you.
By default the coverage is all of Finland, but monitoring can also be limited to specific welfare areas, regions, or municipalities.
All monitored data is publicly available official information. Our service processes public documents. Our operations comply with GDPR requirements. A fuller description of personal-data processing is in the privacy policy.
Read the privacy policyGet in touch and we will arrange a short discovery call. Together we will identify which data sources and insights are most important for your business, and the service can be operational the same day.
Ready to start? Finland's largest companies already rely on Kokousvahti.
We have already earned the trust of Finland's largest IT, care, healthcare, and construction companies. See for yourself how Kokousvahti helps you stay one step ahead of the competition.
- Fast onboarding
- No long commitment
- Finnish support